Gmail

Gmail is a very popular mail service from Google. Most people already has an existing Gmail account already. If you wish to use Gmail for your mail services so that the emails can be linked to your personal account you can use the following methods.

Redirection

This method is called redirection, its a process where by emails come into the inbox of your website however copy of the email will be forwarded on to a different email address.

If we have the email address of website@example.com for our business website and we have the email address of google@gmail.com. We can get all emails which comes into website@example.com to be forwarded on to google@gmail.com.

A copy of the email will still remain at website@example.com but an exact copy of the email will be sent to our personal address of google@gmail.com.

This method also works with other email providers if you use @aol.com, @hotmail.co.uk and @yahoo.co.uk. In essence you can specify email address and it can be more than 1 email address for the emails to be redirected to as well.

Receiving Email at Gmail

The method above describes the process of emails going into someones personal mailbox, however the process is via the email coming into the address of: website@example.com

Sending Email to website@example.com >> Receives Email on website@example.com >> Redirecting / Forwarding Email to google@gmail.com

Instead of forwarding the Emails to Google, you can look to have the emails directly go to your Gmail account, this is a paid service from Gmail as the email address will be website@example.com but with the Gmail interface.

This type of configuration requires some changes to the DNS zone as you would need to submit new MX records to the DNS zone itself. The changes can take up to 24 hours to appear however it is normally sooner. The configuration would be the following:

Name/Host/Alias Time to Live (TTL) Record Type Priority Value/Answer/Destination
Blank or @ 3600 MX 1 ASPMX.L.GOOGLE.COM.
Blank or @ 3600 MX 5 ALT1.ASPMX.L.GOOGLE.COM.
Blank or @ 3600 MX 5 ALT2.ASPMX.L.GOOGLE.COM.
Blank or @ 3600 MX 10 ALT3.ASPMX.L.GOOGLE.COM.
Blank or @ 3600 MX 10 ALT4.ASPMX.L.GOOGLE.COM.